OZ-KBA-1014: I already have an Exchange Mailbox in my Outlook. Can I add another?
This KB will explain:
• What are Profiles in Outlook
• Can I have multiple Exchange Mailbox Connections in one Profile
Article
What are Outlook Profiles?
A profile is what Outlook uses to remember the e-mail accounts and the settings that tell Outlook where your e-mail is stored. A new profile is created automatically when you run Outlook for the first time. The created profile runs whenever you start Outlook. Most people need only one profile. However, sometimes you might find it useful to have more than one profile. For example, you might want one profile for work and another profile for home. Also, if other people use the same computer as you, their accounts and settings can be kept in a separate profile that has a different name from your profile.
You cannot switch between profiles while Outlook is running. To change profiles, you must exit Outlook, and then select the appropriate profile when you restart Outlook.
• Single Profile
Most people need only one profile. When Outlook runs for the first time, the profile is created automatically using the name "Default Outlook Profile." Whenever Outlook starts, the default profile runs automatically. When you add or modify e-mail accounts or include an additional .pst file to use, you are changing your profile. You can modify your profile at anytime; however, you cannot change the name of a profile after it is created.
• Multiple Profiles
You typically need more than one profile in the following situations:
o You want to keep your work data separate from your personal data.
o You use Outlook on a single computer that you share with other people. For example, if you and your spouse have different e-mail accounts, each of you can have your own profile with the accounts and settings that you need.
o You have multiple Exchange Server e-mail accounts.
Can I have multiple Exchange Connections in one Profile?
It is not possible to have more than one Exchange Account per Profile. This is because when you connect to an Exchange server your Outlook will download the Global Address Book and Calendar Items and having two connections will cause conflicts in the displayed data.